Data protection

Data protection information of the DAW SE Group

1   Name and address of the responsible party

The responsible party in the sense of the General Data Protection Regulation (GDPR), of the data protection regulations holding good in the member states of European Union and of other regulations with a legal data-protecting character is the company specified in the imprint (in the following: "we" or "us" or "our").

2    Name and address of the data protection officer

The data protection officer of the responsible party for the processing is:

The external data protection officer of the controller is:

Mr. Jens Engelhardt (Lawyer), his representative Mr. Sven Kolja Braune (Lawyer)

c/o Notos Rechtsanwälte  – Braune, Engelhardt Partnerschaft
Heidelberger Str. 6
64283 Darmstadt
Telephone: 06151-15369-0
Telefax: 06151-15369-99
Website: www.notos.de
E-mail: datenschutz@notos.de

Each data subject can turn at any time directly to our data protection officer with all questions and suggestions on data protection.

3     Definitions

Our data protection information is based on the definitions which have been used by the European directive and order issuing office in formulating the General Data Protection Regulation (GDPR). The data protection information of the Muster GmbH should be easily read and understood not only by the general public but also by our customers and business partners. In order to ensure this, we would like to clarify in advance the definitions used.

In this data protection information and on our website, we use - amongst others - the following terms:

3.1    Personal data

Personal data is any information relating to an identified or identifiable natural person (hereafter "data subject"). Defined as identifiable is a natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

3.2  Data subject

Data subject is each identified or identifiable natural person, whose personal data is processed by the responsible party for the processing.

3.3    Processing

Processing means any operation or set of operations which is carried out in connection with personal data - whether or not by automated means - such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

3.4   Restricting of the processing

Restricting of the processing is the marking of personal data as stored with the objective of restricting its processing in the future.

3.5    Profiling

Profiling is each type of the automated processing of personal data, which consists of this personal data being used to permit particular personal aspects relating to a particular natural person, and here in particular aspects in respect of work performance, economic situation, health, personal likes, interests, reliability, behaviour, place of residence or change of place of residence of this natural person to be evaluated, analysed or forecast.

3.6   Pseudonymization

Pseudonymization is the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, in so far as this additional information is kept in a special way and subjected to technical and organizational measures which ensure that the personal data cannot be assigned to an identified or identifiable natural person.

3.7   Responsible party or party responsible for the processing

Responsible party or party responsible for the processing (hereafter responsible party) is the natural person or legal entity, authority, institution or other post, which alone or together with others decides on the purposes and means of the processing of personal data. If the purposes and means of the processing are laid down in European Union legislation or the legislation of the member states, then the responsible party or the particular criteria of the appointment of this responsible party in accordance with European Union legislation or the legislation of the member states can be provided.

3.8   Order processor

Order processor is a natural person or legal entity, authority, institution or other post, which processes the personal data on the instructions of the responsible party.

3.9   Recipient

Recipient is a natural person or legal entity, authority, institution or other post to which personal data are disclosed regardless of whether this is a third party or not. However, authorities, which receive within the framework of a particular investigation order in accordance with European Union legislation or the legislation of the member states data which possibly may be/contain personal data, do not hold good as recipients.

3.10  Third party

Third party is a natural person or legal entity, authority, institution or other post with the exception of the data subject, the responsible party, the order processor and those persons which are authorized under the direct responsibility of the responsible party or of the order processor to process the personal data.

3.11  Consent

Consent is each declaration of will given voluntarily by the data subject for the definite case in an informed and unambiguous manner in the form of a declaration or other unambiguous confirmatory action, with which the data subject makes clear that he/she agrees to the processing of personal data relating to himself/herself.

4.   General information on data processing

Data protection, data security and data secrecy hold high priority for us. The durable protection of your personal data, of your company data and of your business secrets is especially important for us.

You can always visit our website without making statements on your person. However, if you wish to make use of the services of our company, then this makes the stating of personal data necessary. As a rule we use the data that you communicate and that is collected by the website as well as the data stored in the course of the use solely for our own purposes, namely for the execution and making available of our website and the initiation, execution and progressing of the services/offers made available via the website (contract fulfilment) and do not pass this data on to external third parties in so far as there is not an official obligation to do this. In all other cases we obtain your special agreement.

The processing of your personal data is carried out in conformity with the requirements of the General Data Protection Regulation and in conformity with the country-specific data protection regulations holding good for us. With the aid of this data protection information we wish to inform you on the nature, scope and purpose of the personal data processed by ourselves. In addition, we clarify for you with the aid of this data protection information the rights to which you are entitled.

We have realized technical and organizational measures in order to ensure an appropriate level of protection of the personal data processed via this website. For security reasons and to protect the transmission of sensitive information, such as requests via a contact form that you send to us as the provider, this website uses SSL encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. When SSL encryption is activated, the data you transmit to us cannot be seen by third parties. Nevertheless, fundamentally Internet-based data transmissions can have security loopholes so that absolute protection cannot be guaranteed.

5.    General statements on the legal fundamentals

Article 6 Para. 1 lit. a EU General Data Protection Regulation (EU GDPR) serves as the foundation for the processing of personal data in so far as we obtain the consent of the data subject for the processing of personal data.

Article 6 Para. 1 lit. b GDPR serves as the legal foundation for the processing of personal data which is necessary for the fulfilment of a contract if the data subject is party to this contract. This also holds good for processing processes which are necessary for the execution of pre-contractual measures.

Article 6 Para. 1 lit. c GDPR serves as the legal foundation in so far as processing of personal data is necessary for the fulfilment of a legal obligation.

Article 6 Para. 1 lit. d GDPR serves as the legal foundation for the situation that vital interests of the data subject or another natural person make the processing of personal data necessary.

Article 6 Para. 1 lit. f GDPR serves as the legal foundation for the situation that processing is necessary for ensuring a legitimate interest of our company or of a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not exceed the first named interest.

6.   General statements on deletion of data and duration of storing

The personal data of the data subject are deleted or disabled as soon as the purpose for which the data was stored lapses. In addition, storage can take place if this was stipulated by the European or national legislatures in orders, laws or other regulations in accordance with European Union law to which the responsible party is subject. Disabling or deletion of the data is also carried out if a storage period prescribed by the standards as named expires unless there is a necessity for the continued storage of the data for the concluding or fulfilling of a contract.

7.  Collecting of general data and information

Our website collects a range of general data and information each time the website is called by a data subject or an automated system. This general data and information is stored in the log files of the server. Able to be collected are: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website, from which an accessing system reaches our website (so-called referrer), (4) the sub-websites, which are steered to on our website via an accessing system, (5) the date and time of an access to the website, (6) an Internet-protocol-address (IP-address), (7) the Internet service provider of the accessing system and (8) other similar data and information, which serve the warding off of hazards in the case of attacks to our IT systems.

In using this general data and information we draw no conclusions about the data subject. Much more is this information needed (1) to be able to deliver out the content of our website correctly, (2) to permit the optimization of the content of our website and of the advertising for this, (3) to ensure the durable functionality of our IT systems and of the technology of our website and (4) to be able to make available to the law enforcement authorities the information necessary for criminal prosecution in the case of a cyber attack. This anonymously collected data and information is evaluated by us on the one hand statistically and on the other hand with the objective of increasing the data protection and the data security in our company in order finally to ensure an optimal level of protection for the personal data processed by ourselves. The anonymous data of the server-logfiles are stored separately from all the personal data stated by a data subject.

 

Legal foundation

Storage purpose

Storage duration

Objection / opportunity for elimination

Article 6 Para. 1 lit. f GDPR

(legitimate interest)

The temporary storing of the IP-address by the system is necessary to permit the delivery of the website to the computer of the user. For this the IP-address of the user must remain stored for the duration of the session.

The data is deleted as soon as it is no longer necessary for achieving the purpose of their collection. This is the case when the particular session has ended in situations where the data is collected for making the website available.

This is the case at the latest seven days after the time when the data was stored in log files. More extensive storing is possible. In this case the IP-addresses of the users are deleted or distorted so that an assignment of the client calling in is no longer possible.

No because the data is essential for operating of the website

 

 

8.            Collecting of additional data and information

  • Registration on the Website

You have the opportunity to register yourself on our website by stating your personal data. The particular personal data, which is transmitted to the party responsible for the processing, is made clear in the input mask that is used for the registration. The personal data entered by the data subject is collected and stored solely for internal use by the party responsible for the processing and their own purposes. We can pass on the data submitted to one or more order processors, for example a payment-service provider or a parcel-service provider; the service provider may then use the personal data but solely for purposes related to the fulfilment of his order from ourselves.

When you register on our website, we store in addition the IP address issued by your Internet service provider as well as the date and the time of your registration. Storing this data enables us when necessary to clarify criminal acts and infringements of copyright that have been committed. To this extent the storing of this data for our security is necessary and lies in our justified field of interest in the sense of Article 6, Para. 1, lit f) of the GDPR. Passing on of this data to third parties does not take place in so far as there is no legal obligation to do this or in so far as the passing on serves a criminal or civil prosecution.

Apart from the above, your personal data, which you stated voluntarily when registering, aid us in offering you content or services, which by reason of the nature of the matter can only be offered to registered users.

Legal foundation

Storage purpose

Storage duration

Objection / opportunity for elimination

Article 6 Para. 1 lit. b GDPR

(contract fulfilment)

Registration of the user is necessary for the fulfilment of a contract with the user or for the execution of pre-contractual measures.

This is the case for the fulfilment of a contract or the execution of pre-contractual measures during the registration process when the data for the execution of the contract is no longer needed. Also, after the concluding of the contract there can be a necessity for the personal data of the contractual partner to be stored in order to meet contractual or legal obligations.

As user you have the opportunity at any time to terminate the registration. You can have the data stored on you changed at any time.

If the data is necessary for the fulfilment of contract or for the execution of pre-contractual measures, then premature deletion of the data is only possible if there are no contractual or legal obligations standing in the way of this.

  • Contact form and e-mail contact

Provided on our website is a contact form which can be used for making contact electronically. If a user makes use of this opportunity, the data entered in the input mask is transmitted to and will be stored by ourselves. This data may be (for example):

  • Salutation address*
  • Title
  • First name and surname*
  • Company
  • Address*
  • E-Mail address*
  • Telephone number
  • Fax number
  • URL
  • Purpose
  • Message

*Obligatory information

At the time of the transmission of the message the following data will also be stored:

  • IP-address of the user
  • Date and time of the transmission

Alternatively, it is possible for contact to be made via the e-mail address that is provided. In this case the personal data of the user transmitted with the e-mail is stored.

In this connection no data is passed on to third parties. The data is used exclusively for the processing of the conversation and will immediately be deleted if it is no longer needed.

Legal foundation

Storage purpose

Storage duration

Objection / opportunity for elimination

Legal foundation for the processing of the data is as a a rule Article 6 Para. 1 lit. b. GDPR in the case of enquiries via the contact form and/or e-mails.

(contract fulfilment; pre-contractual measures);

Article 6 Para. 1 lit. c. GDPR (fulfilment of a legal obligation, e.g. answering of questions on data protection) and

in addition, Article 6 Para. 1 lit. f GDPR

(legitimate interest).

 

The processing of the personal data from the input mask / e-mail serves us solely for the processing of the contact. This is also the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending-off process serve to prevent misuse of the contact form and to ensure the security of our IT systems.

 

 

The data is deleted as soon as it is no longer needed for achieving the purpose of their collection. This is the case for the personal data from the input mask of the contact form and those which are sent by e-mail when the particular conversation with the user has ended.

The conversation has ended when the circumstances allow the conclusion to be drawn that the matter in question has been finally clarified.

 

The above does not hold good if the correspondence is subject to a retention obligation under commercial law

 

The additional personal data collected during the sending-off process is deleted at the latest after a period of seven days.

The user has the opportunity to object at any time to the storing of his personal data. In such a case the conversation cannot be continued.

 

  • Advertising

Furthermore, we reserve the right to store your personal data which we have received from you within the framework of the contractual relationship and to use them for our own advertising purposes, e.g. for the sending of similar, interesting offers and information on our offers and services by letter post or, in case you provide your e-mail address and your separate consent, also by e-mail.

 

Legal foundation

Storage purpose

Storage duration

Objection / opportunity for elimination

Legal foundation for advertising in accordance with clause 9.2 is Article 6 Para. 1 lit. f GDPR (legitimate interest)

Purpose of the collection in addition to fulfilment of the contract is being able to send promotional material to the customer in a targeted manner (in line with his interests).

 

The date is deleted at the latest 6 years after the last booking or they are blocked for advertising purposes (in so far as there is retention obligation).

 

Right of objection in accordance with clause 16.7


  • Data protection with applications and application processes

We collect and process the personal data of applicants for the purpose of progressing the application process. The processing can also be carried out electronically. This is in particular the case when an applicant sends to us relevant application documents by an electronic route, e.g. per e-mail. If we conclude a contract of employment with you as applicant, the data transmitted will be stored for purposes of progressing the employment relationship subject to observation of the legal regulations. If a contract of employment is not concluded by the party responsible for the processing with the applicant, then the application documents will be automatically deleted six months after notification of the rejection in so far as there is no other legitimate interest of the party responsible for the processing against deletion. Another legitimate interest in this sense is, for example, an obligation of proof in a process in accordance with the German General Equal Treatment Act.

Legal foundation

Storage purpose

Storage duration

Objection / opportunity for elimination

Legal foundation for the processing of the data is as a rule Article 6 Para. 1 lit. b. GDPR with job applications submitted via the contact form and/or e-mail.

(fulfilment of the employment contract; measures prior to the concluding of an employment contract);

Article 6 Para. 1 lit. c. GDPR (Fulfilment of a legal obligation, e.g. answering of questions in connection with the job-application process) and

apart from this Article 6 Para. 1 lit. f GDPR

(legitimate interest) and

special legal authorization rules such as a collective agreement, company agreement, income tax law etc. A supplementary reference is made to the Personnel / HR processing file.

 

If we conclude an employment contract with you as job applicant, the data transmitted for the purpose of progressing the employment relationship will be stored whereby the legal obligations will be observed.

 

 

 

If no employment contract is concluded between the party responsible for the processing and the job applicant, then the job-application documents will be automatically deleted six months after the notification of rejection has been sent in so far as no other legitimate interest of the party responsible for the processing conflicts with the deletion.

A legitimate interest in this connection could be - for example - a proof obligation in a process in accordance with the German General Equal Treatment Act).

Only general objection and elimination opportunities.

 

  • Data protection regulations on the application and use of LinkedIn Plug-Ins

Our websites use a plug-in of the social network LinkedIn. LinkedIn is an offer of LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA (hereinafter referred to as "LinkedIn"). You can recognize the LinkedIn plug-in by the corresponding logo or the "Recommend" button. Please note that the plug-in establishes a connection between your respective Internet browser and LinkedIn's server when you visit our websites. LinkedIn is thus informed that our website has been visited with your IP address. By clicking on the "Recommend button" of LinkedIn and being logged into your LinkedIn account at the same time, you have the option of linking content from our website on your LinkedIn profile page. In doing so, you enable LinkedIn to identify you through your visit on our websites or through your user account. We do not have knowledge about the content of the transmitted data that is used by LinkedIn.

For further information regarding the collection of the data and your legal options and setting options, please contact LinkedIn. These are made available to you trough http://www.linkedin.com/static?key=privacy_policy&trk=hb_ft_priv.

  • Data protection regulations on the application and use of Xing Plug-Ins

Our websites have integrated the "Share-Button" from XING. Therefore, when you access our websites via your browser, a connection to the servers of XING AG, Gänsemarkt 43, 20354 Hamburg, Germany, is established. This enables the share functions (e.g. display of the counter value). We do not store any personal data about you when you visit our websites. In particular, XING does not store any IP addresses. Likewise, your usage behaviour is not evaluated. The current information on data protection regarding the "Share-Button" as well as further relevant information can be called up at https://www.xing.com/app/share?op=data_protection

  • Cookies  -Description and scope of the data processing

As on many websites, cookies are used for our online offer. In general Cookies are small text files which are stored on your computer and which store certain settings and data for exchange with the online offer from us via your browser. A cookie usually contains the name of the domain from which the cookie file was sent, information about the age of the cookie and an alphanumeric identification.

Cookies enable us to recognize your computer and to make any settings available immediately. Cookies help us to improve our online offer and to offer you a better and even more customized service.

The cookies we use are so-called session cookies, which are automatically deleted after the end of the browser session.

We also use cookies on our website which enable an analysis of the user's surfing behaviour.

The data of the user collected in this way is pseudonymized by technical processes. Accordingly, assignment of the data to the user calling in is no longer possible. The data collected is not stored together with other personal data of the user.

When our website is called, the users are informed by means of an information banner about the use of cookies for analytical purposes and are referred to this data protection information. Following in this connection is a reference to how that storing of cookies can be prevented in the browser settings.

Mozilla Firefox: https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen
Chrome Browser: https://support.google.com/accounts/answer/61416?hl=de
Internet Explorer: https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-manage-cookies

You accept our cookies if you have activated or not deactivated the cookie setting and continue to use this website.

Legal foundation

Storage purpose

Storage duration

Objection / opportunity for elimination

Article 6 Para. 1 lit. f GDPR (legitimate interests) for strictly technically essential cookies

In addition: Article 6 Para. 1 lit. a GDPR

(consent)

 

The purpose behind the use of strictly technically essential cookies is that of making use of the website easier for the user. Certain functions of our website cannot be offered without the use of cookies. For these functions it is necessary that the browser is recognized even after a page change.

Analysis cookies are used for the purpose of improving the quality of our website and its content. Through the analysis cookies we learn how the website is used and in this way,  we can continually optimize our offer.

These purposes also include our legitimate interest in the processing of the personal data in accordance with Article 6 Para. 1 lit. f GDPR.

 

Cookies are stored on the user's computer and are transmitted from this to our website. Accordingly, you as user have full control over the use of cookies.

 

By carrying out a change to the settings of your browser you can deactivate cookies or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be carried out automatically. However, if cookies for our website are deactivated, it may no longer be possible to use all the functions of the website in full.

The transmission of flash cookies cannot be prevented via the browser settings but requires changes to the setting of the flash player.

In addition, the following third party cookies are used by visiting our site

  • Data protection regulations for the use and application of Google Analytics (with anonymization function)

We have integrated on this website the Google Analytics component (with anonymization function). Google Analytics is a web-analysis service. Web-analysis is the collecting, compilation and evaluating of data concerning the behaviour of the visitors to websites. A web-analysis service collects - amongst other things - data on from which website (the so-called referrer) a data subject has come to a website, which subsites of the website were accessed or how often and for what period a subsite was watched. Web-analysis is used primarily for optimization of a website and for cost-benefit analysis of Internet advertising.

The operating company of the Google-Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

The party responsible for the processing uses the suffix „_gat._anonymizeIp“ for the web analysis via Google Analytics. With the aid of this suffix the IP-address of the Internet connection of the data subject is abbreviated and anonymized if the access to our website comes from a member state of the European Union or from another signatory of the agreement on the European Economic Area.

The purpose of the Google Analytics component is the analysis of the visitor flows to our website. Google uses the data and information obtained in order to - amongst other things - evaluate the use of our website, to prepare for us online reports which show the activities on our website and to provide further services linked with the use of our website.

Google Analytics sets a cookie on the IT system of the data subject. What cookies are has been explained above. The setting of cookies enables Google to analyse the use of our website. With each call of an individual page of this website, which is operated by the party responsible for the processing and on which a Google Analytics component has been integrated, the Internet browser on the IT-system of the data subject is automatically caused by the particular Google Analytics component to transmit data to Google for the purpose of online analysis. Within the framework of this technical process, Google obtains knowledge of personal data such as the IP-address of the data subject, which data enables Google to - amongst other things - trace the origin of the visitor and clicks and as a consequence to make possible the issuing of commission invoices.

With the aid of cookies items of information related to personal data, e.g. the access time, the place from which an access started and the frequency of the visits to our website by the data subject, are stored. With each visit to our website this personal data including the IP-address of the Internet connection used by the data subject is transmitted to the United States of America. This personal data is stored by Google in the U.S.A. In certain circumstances Google passes on this personal data as collected via the technical process to third parties.

As has already been described above, the data subject can prevent the setting of cookies by our website at any time by making an appropriate setting on his/her Internet browser as used and thereby object to the setting of cookies in a durable manner. Such a setting of the Internet browser used would also prevent Google from setting a cookie on the IT system of the data subject. In addition, a cookie, that has already been set by Google Analytics, can be deleted at any time via the Internet browser or another software program.

Furthermore, the data subject has the opportunity to object to collection of the data relating to use of this website generated by Google Analytics and to the processing of this data by Google and to prevent such collection. For this the data subject must download and install a browser add-on under the link tools.google.com/dlpage/gaoptout. This browser add-on informs Google Analytics via JavaScript that no data and no information on the visiting of websites may be transmitted to Google Analytics. The installation of the browser add-on is evaluated by Google as an objection. If the IT system of the data subject is deleted, formatted or installed anew at a later point in time, then the data subject must carry out the installation of the browser add-on again in order to deactivate Google Analytics. In so far as the browser add-on is uninstalled or deactivated by the data subject or by another person, who can be considered to belong to the area of control of the data subject, then the browser add-on can be installed or activated again.

Further information and the valid and applicable data protection regulations of Google can be called under https://www.google.de/intl/de/policies/privacy/ as well as under www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail under this link: https://www.google.com/intl/de_de/analytics/

  • Data protection regulations on the application and use of Doubleclick

Furthermore we use Doubleclick, a service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). Doubleclick uses cookies to present relevant advertisements relevant to you. Your browser is assigned a pseudonymous identification number (ID) to check which ads have been displayed in your browser and which ads have been called. The cookies do not contain any personal information. The use of DoubleClick cookies only allows Google and its partner websites to serve ads based on previous visits to our or other websites on the Internet. The information generated by the cookies is transmitted by Google to a server in the USA for analysis and stored there. A transfer of data by Google to third parties only takes place due to legal regulations or within the scope of order data processing. Under no circumstances will Google match your data with other data collected by Google.

You can prevent the storage of cookies. Moreover you can prevent the collection, processing and storage of data at any time with effect for the future by setting your browser software accordingly or by downloading and installing the browser plug-in available under the Doubleclick deactivation extension link: https://www.google.com/settings/ads/plugin

However, we would like to emphasize that in this case you may not be able to use all functions of our websites to their full extent.

  • Data protection regulations on the insertion and use of Google AdWords

We have integrated Google AdWords on this website. Google AdWords is a service for Internet advertising which permits the advertiser to place an advertisement not only in Google's search engine results but also in the Google advertising network. Google AdWords permits an advertiser to lay down in advance particular key words by means of which an advertisement will only be displayed in Google's search engine results when the user calls a key-word relevant search result with the search engine. In the Google advertising network the advertisements are distributed to thematically relevant websites with the aid of an automatic algorithm and subject to observation of the previously defined key words.

Operating company for the services of Google AdWords is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

The purpose of Google AdWords is the advertising of our website through the overlaying of interest-relevant advertising on the website of third parties and in the search engine results of the Google search engine and an overlaying of third party advertising on our website.

If a data subject reaches our website via a Google advertisement, a so-called conversion cookie is stored on the IT system of the data subject by Google. What cookies are has been already described above. A conversion cookie loses its validity after 30 days and does not serve for the identification of the data subject. The conversion cookie - in so far as it has not expired - permits determination of whether a particular subsite, for example the shopping basket of an online shop system, was called on our website. With the aid of the conversion cookies not only ourselves but also Google can deduce whether a data subject, who reaches our website via an AdWords advertisement, generated turnover, i.e. completed a purchase or broke off.

The data and information collected through the use of conversion cookies is used by Google in order to prepare visit statistics for our website. These visit statistics are in turn used by ourselves to determine the total number of visitors which are conveyed to us via AdWords advertisements, i.e. in order to determine the success or lack of success of the particular AdWords advertisement and in order to optimize our AdWords advertisements for the future. Neither our company nor other advertising customers of Google AdWords receive information from Google with the aid of which the data subject could be identified.

With the aid of the conversion cookies personal data, for example the websites visited by the data subject, is stored. Accordingly, personal data including the IP-address of the Internet connection used by the data subject is transmitted to Google in the United States of America with each visit to our websites. This personal data is stored by Google in the U.S.A. Under certain circumstances Google passes on the personal data collected via the technical process to third parties.

As has already been described above, the data subject can prevent the setting of cookies by our website at any time by making an appropriate setting in the Internet browser used and thereby object to the setting of cookies in a durable manner. Such a setting in the Internet browser used would also prevent Google from setting a conversion cookie in the IT system of the data subject. In addition, a cookie that has already been set by Google AdWords can be deleted at any time via the Internet browser or by a software program.

Furthermore, the data subject has the opportunity to object to the interest-related advertising. For this the data subject must call from each of the Internet browsers he/she uses the link www.google.de/settings/ads and there carry out the desired settings.

Further information and the valid data protection regulations of Google can be called under https://www.google.de/intl/de/policies/privacy/

9    Your rights

If your personal data is processed, then you are the data subject in the sense of the GDPR and you are entitled to the following rights vis à vis the responsible party:

9.1    Right to information

You can demand from the responsible party confirmation as to whether personal data, that relates to you, has been processed by ourselves.

If such processing has taken place, you can demand information on the following from the responsible party:

  1. The purposes for which the personal data is processed;
  2. The categories of personal data which are processed;
  3. The recipients or, as the case may be, the categories of recipients to which the personal data relating to you has been disclosed or will be disclosed;
  4. The planned duration of the storage of the personal data relating to you or - if concrete statements on this are not possible - the criteria for the laying down of duration of storage;
  5. The existence of a right to correction or deletion of the personal data relating to yourself, of a right to a restriction of the processing by the responsible party or of a right of objection to this processing;
  6. The existence of a right of appeal at a supervisory authority;
  7. All the available information on the origin of the data if the personal data was not collected at the data subject;
  8. The existence of an automated decision-finding process including profiling in accordance with Article 22 Para. 1 and 4 GDPR and – at least in these cases - meaningful information on the logic involved and its scope and the effects strived for of such a processing for the data subject in question.

You are entitled to the right to demand information on whether the personal data relating to yourself is transmitted to a third country or an international organization. In this connection you can demand to be instructed on the suitable guarantees in accordance with Article 46 GDPR in connection with the transmission.

9.2   Right to correction

You have a right to correction and/or complementing vis à vis the responsible party in so far as the personal data as processed and which relates to yourself is incorrect or incomplete. The responsible party has to carry out the correction without delay.

9.3   Right to restriction of the processing

Subject to the meeting of the following preconditions you can demand restriction of the processing of the personal data relating to you:

  1. if you dispute the correctness of the personal data relating to yourself for a period which makes it possible for the responsible party to check the correctness of the personal data;
  2. the processing is unlawful and you reject deletion of the personal data and instead demand restriction of the use of the personal data;
  3. the responsible party no longer needs the personal data for purposes of the processing but you need the data for the advancing, exercising or defending of legal claims, or
  4. if you have advanced objection to the processing in accordance with Article 21 Para. 1 GDPR but it has not yet been established whether the justified reasons of the responsible party outweigh your reasons.

If the processing of the personal data relating to yourself has been restricted, then this data - apart from the storing of this - may only be processed with your consent or for the assertion, exercising or defending of legal claims or for the protection of the rights of another natural person or legal entity or for reasons relating to an important public interest of the European Union or of a member state.

If the restriction of the processing has been restricted in accordance with the afore-mentioned preconditions, then you will be informed by the responsible party before the restriction is removed.

9.4    Right to deletion

9.4.1  Deletion obligation

You can demand of the responsible party that the personal data relating to yourself is deleted without delay and the responsible party is then obliged to delete this data without delay in so far as one of the following reasons applies:

  1. The personal data relating to yourself is no longer required for the purposes for which it was collected or for which it was processed.
  2. You revoke your consent, on which processing in accordance with Article 6 Para. 1 lit. a or Article 9 Para.2 lit. a GDPR was based, and there is no other legal foundation for the processing.
  3. You submit an objection to the processing in accordance with Article 21 Para. 1 GDPR and there are no justified reasons for the processing with a higher priority, or you submit an objection to the processing in accordance with Article 21 Para. 2 GDPR.
  4. The personal data relating to you was processed in an unlawful manner.
  5. The deletion of the personal data relating to you is required to fulfil a legal obligation in accordance with European Union law or the law of the member states, which laws the responsible party is subject to.
  6. The personal data relating to you was collected in relation to services offered by the information company in accordance with Article 8 Para. 1 GDPR.

9.4.2  Information to third parties

If the responsible party has made the personal data relating to you public and if he/she is obliged to delete this data in accordance with Article 17 Para. 1 GDPR, then he/she shall take reasonable measures including ones of a technical nature - whereby account shall be taken of the available technology and the implementation costs - to inform the responsible parties for the data processing which process the personal data that you as data subject have demanded from them the deletion of all links to this personal data or of copies or replicates of these.

9.4.3  Exceptions

The right to deletion does not exist in so far as the processing is necessary for

  1. the exercising of the right of free expression of opinion and to information;
  2. for the fulfilment of a legal obligation, which requires the processing in accordance with the law of the European Union or the law of the member states, which laws the responsible party is subject to, or for the carrying out of a task, which lies in the public interest or which is carried out in the exercising of public authority, which authority was transferred to the responsible party;
  3. for reasons of public interest in the field of public health in accordance with Article 9 Para. 2 lit. h and i as well as Article 9 Para. 3 GDPR;
  4. for archiving purposes, scientific or historical research purposes lying in the public interest or for statistical purposes in accordance with Article 89 Para. 1 GDPR, in so far as the right named in section a) probably makes the reaching of the objectives of the processing impossible or impairs it seriously, or
  5. for the advancing, exercising or defending of legal claims.

Moreover, the right to deletion does not exist in so far as the personal data has to be stored by the controller in order to fulfill legal duties to preserve records and legal retention periods. In such a case instead of deletion blockage of the personal data applies.

9.5    Right to information

If you have advanced the right to the correcting, deleting or restricting of the processing vis à vis the responsible party, then the latter is obliged to inform all recipients, to which the personal data relating to you was disclosed, of this correction or deletion of the data or of the restricting of the processing, unless this proves itself to be impossible or linked with unreasonable expenditure.

You are entitled to the right vis à vis the responsible party to be informed about these recipients.

9.6   Right to data portability

You have the right to receive the personal data relating to you, which you made available to the responsible party, in a structured, conventional and machine-readable format. In addition, you have the right to transmit this data to another responsible party without hindrance by the responsible party to whom the personal data was made available, in so far as

  1. the processing is based on a consent in accordance with Article 6 Para. 1 lit. a GDPR or Article 9 Para. 2 lit. a GDPR or on a contract in accordance with Article 6 Para. 1 lit. b GDPR and
  2. the processing is carried out with the aid of automated processes.

In exercising this right, you have in addition the right to bring about the situation that the personal data relating to you is transferred directly from one responsible party to another responsible party in so far as this is technically possible. The freedoms and rights of other persons may not be impaired thereby.

The right to data portability does not hold good for the processing of personal data, which is necessary for the carrying out of a task, which lies in the public interest or in the exercising of public authority and which task was transferred to the responsible party.

9.7   Right to object

For reasons which result from your particular situation you have the right to advance at any time objection to the processing of the personal data relating to you, which processing is carried out on the basis of Article 6 Para. 1 lit. e or f GDPR; this right also holds good for profiling based on these provisions.

The responsible party shall then no longer process the personal data relating to you, unless he/she can demonstrate compelling reasons worthy of protection, which reasons overweigh your interests, rights and freedoms or where the processing serves the advancing, exercising or defending of legal claims.

If the personal data relating to you is processed for the carrying out of direct advertising, then you have the right to advance at any time objection to the processing of the personal data relating to you for purposes of such advertising; this holds good too for profiling in so far as this is carried out in connection with such direct advertising.

If you object to the processing for purposes of direct advertising, then the personal data relating to you will no longer be processed for these purposes.

You have the opportunity - in connection with the use of services of the information company and regardless of directive 2002/58/EC – to exercise your right of objection with the aid of automated processes in which technical specifications are used.

9.8   Right to withdraw from the declaration of consent under data protection law

You have the right to withdraw your consent at any time and without giving reasons. In the event of withdrawal we immediately will delete your personal data and no longer process it. The legality of the processing carried out on the basis of your given consent and carried out prior to your withdrawal is not affected by you withdrawal.

9.9  Automated decision-making in individual cases including profiling

You have the right to not subject yourself to a decision based solely on an automated processing process - including profiling - which unfolds a legal effect vis à vis yourself or which impairs you significantly in a similar way. This does not hold good if the decision

  1. is necessary for the concluding or fulfilment of a contract between you and the responsible party,
  2. is permissible on the basis of legal regulations of the European Union or of its member states, which the responsible party is subject to, and these regulations contain reasonable measures for the maintenance of your rights and freedoms as well as for your legitimate interests or
  3. is carried out with your explicit consent.

However, these decisions may not be based on particular categories of personal data in accordance with Article 9 Para. 1 GDPR, in so far as Article 9 Para. 2 lit. a or g does not hold good and reasonable measures have been taken for the protection of the rights and freedoms as well as of your legitimate interests.

In respect of the cases named in (1) and (3) above the responsible party shall take reasonable measures to ensure the rights and freedoms as well as your legitimate interests, whereby belonging thereto is at the least the right to the affecting of the intervention of a person on the side of the responsible party for the representation of the responsible party's standpoint and to the challenging of the decision.

9.10 Right to complain at a supervisory authority

Regardless of another regulatory or judicial remedy, you are entitled to the right to lodge a complaint at a supervisory authority and here in particular at a supervisory authority in the member state of your place of residence, of your place of work or of the place where the suspected infringement took place when you are of the opinion that the processing of the personal data relating to you infringes the GDPR.

In this situation the supervisory authority, at which the complaint was lodged, shall inform the complainant on the status and the results of the complaint including the possibility of a judicial remedy in accordance with Article 78 GDPR.

9. Modifications of this data protection information

The status of the data protection information is indicated by the date (below). We reserve the right to change this data protection declaration at any time with effect for the future. A current version can be called up directly via the online offer. Please visit the website regularly and inform yourself about the applicable data protection declaration.

Status: May 2018

Responsible party: s. imprint

                             Customer information, as well as right of access by the data subject
                              for data processing according to Art. 12, 13, 14 ff. and 21 GDPR

Dear Miss,
dear Mister;
dear valued customer,

due to the legal regulations of the General Data Protection Regulation (GDPR) are we obliged and happy to provide you with comprehensive information (Art. 13 GDPR) about the processing of your personal data. Data protection and treatment of your personal data are very important to us, so as to always guarantee lawfulness of your personal data processing. If you have any questions about the processing of your data, both we and our data protection officer are at your service. Furthermore, the data protection officer is not subject to any instructions, is independent in his position and legally obliged to maintain secrecy and confidentiality (Art. 38 GDPR, § 38 Federal Data Protection Act (BDSG)), so that you can talk to him in confidence. With regard to the processing of your personal data, we inform you of the following:

  1. Name of the controller

Controller for the processing of your personal data is the

DAW SE.

  1. Chief Executive Director, Head of data processing

    1. Managing board

Management directors of the controller are:

Dr. Christoph Hahner, Dr. Ralf Murjahn (CEO), Dr. Thomas Späth, Daniel Weber and Michael Wendler (COO).

    1. Head of data processing

Head of data processing is:

Herr Alexander Bode

    1. Data protection officer

External data protection officer is:

Mr. Jens Engelhardt (attorney-at-law) and his deputy Mr. Prof. Sven Kolja Braune (attorney-at-law),
c/o Notos Rechtsanwälte – Braune, Engelhardt Partnerschaft
Heidelberger Str. 6
64283 Darmstadt
Tel: 06151-15369-0
Fax: 06151-15369-99
Website: www.notos.de
E-Mail: datenschutz@notos.de

  1. Contact details of the controller

DAW SE
Roßdörfer Straße 50
64372 Ober-Ramstadt
Germany
Telefon: +49 6154 71-0
Telefax: +49 6154 71-70222
E-Mail: info(at)daw.de

  1. Purpose of the processing

Since 1895 DAW has developed, produced and sold innovative coating systems. As an independent family company in its fifth generation, we have continued to grow to become the third largest manufacturer of building paints in Europe and for decades we have been the market leader in Germany, Austria and Turkey.

The DAW Group is the home to numerous stalwart brands. It is the driver of innovation in coating materials, thermal insulation and building protection and is a reliable partner for its customers and suppliers. The business purpose is the manufacture and sale of the aforementioned products. The DAW Group has ist own holding companies in various countries as well as outside Europe, e.g. Russia, United Arab Emirates and Turkey etc.: A list of foreign locations can be found at www.daw.de/unternehmen/wer-wir-sind/unsere-standorte/daw-weltweit.html

The purpose of processing of your personal data is necessary and does only happen for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract (purchase, delivery and service relationship), in this case with you as the customer.

  1. Categories of data

In this context, we process the following data or categories of data of you, in particular:

  • Company name
  • Name + first name of the contact person
  • Address data of the company, sole proprietors or private customers
  • Bank details
  • Other payment details (credit card etc.)
  • Statistics of goods purchases
  • Sales figures
  • Content data of an existing business relationship, such as business letters, E-Mails and notes to oral or non-oral correspondence.
  1. Lawfulness of processing

The lawfulness of processing of your personal data comes from:

  • Performance of a contract according to Art. 6 Para. 1 lit. b GDPR (e.g.: Sales-, Supply- and Servicecontract)
  • Consent according to Art. 6 Para. 1 lit a, 7 GDPR (e.g. Newsletter, transfer of personal data to offices in third countries,
  • Compliance with legal obligations according to Art. 6 Para. 1 lit c GDPR (e.g. reports to the tax office; Responses to legal and data protection related inquiries)
  • Legitimate interest according to Art. 6 Para. 1 lit. f GDPR (e.g. direct marketing for existing customers, exercise domiciliary rights; Assertion of legal claims and defense in legal disputes; Safeguarding the IT security and operation of DAW SE; Prevention and detection of criminal offences; Collecting evidence of criminal offences through video surveillance. They thus serve to protect customers and employees as well as exercising domicilarty rights; Action to protect the facility security (e.g. limited access control).
  1. Recipient and categories of recipients

In order to fulfil our contractual and legal obligations, your data will be forwarded to the following recipients or categories of recipients:

  • Clerk and managing clerk of the respective departments
  • Banking institutions
  • Insurance companies
  • External service providers

    • IT service providers
    • Hosting provider
    • E-Procurement Provider

  • Logistics companies
  • Document shredding
  • Data protection officer
  • Independent offices abroad, as long as your delivery and demand relates to them
  • Controlling/Auditing
  • Auditing firms
  • Tax office
  1. Transfer of personal data to a third country

If you enquire our products or services abroad, mostly Europe or in a third country, your personal data will be transferred to such office of the DAW Group. Some third countries such as Russia, United Arab Emirates or Turkey do not comply with the GDPR and further have no adequate level of protection of personal data. In this case we ask for your explicit consent for a transfer of your data to a third country.

  1. Storage duration, erasure of personal data

In order to fulfil our contractual and legal obligations, we store the data for the following periods, unless there is a legitimate interest according to Art. 6 Para. 1 lit. f GDPR, which would justify longer storage:

If necessary, we process and store your personal data for the duration of our business relationship, which also includes, for example, the initiation and processing of a contract. In addition, we are subject to various storage and documentation obligations arising from the German Commercial Code (HGB), the Fiscal Code (AO), the German Banking Act (KWG) and the Money Laundering Act (GwG), among others. The periods for storage and documentation specified there range from two to ten years. Additionally the storage duration is influenced by legal limitation periods, which can range from e.g. according to §§ 195 ff. of the German Civil Code (BGB) three to in certain cases even 30 years.

In particular:

  • Business correspondence: 10 Years, § 147 Para. 1 No. 4,5 in connection with Para. 3 the Fiscal Code (AO); § 257 Para. 1 No. 1, 4 in connection with § 238 Para. 1 the German Commercial Code (HGB)
  • Contracts: 10 Years, § 147 Para. 1 No. 4,5 in connection with Para. 3 the Fiscal Code (AO); § 257 Para. 1 No. 1, 4 in connection with § 238 Para. 1 the German Commercial Code (HGB)
  • Accounting records: 10 Years, § 147 Para. 1 No. 4,5 in connection with Para. 3 the Fiscal Code (AO); § 257 Para. 1 No. 1, 4 in connection with § 238 Para. 1 the German Commercial Code (HGB)
  • Verdicts, order of court and enforceable legal documents: 30 Years
  1. Existence of a right of access by the data subject

Regarding your personal data you have the following rights:

  • Right of access by the data subject
  • Right of rectification and erasure (‚right to be forgotten‘)
  • Right to restriction of processing
  • Right of data portability
  • Right to lodge a complaint with a supervisory authority about the processing of your personal data, if you do not consent with our operations.
  •  Right to withdraw: You have the right to at any time withdraw your consent. The withdrawal of consent shall not affect the lawfulness of processing based on consent before ist withdrawal;
  • Right to object: You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning on points (e) and (f) of Article 6 (1) GDPR, including profiling based on those provisions.

    • The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense or legal claims.
    • If your personal data is processed for direct marketing purposes, you have the right to object at any time to processing personal data concerning direct marketing; which includes profiling if it relates to such direct marketing.
    • When you object to processing of your personal data for direct marketing, the controller will no longer process your data for such purposes
    • In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you also have the right to object by automated means using technical specifications.

11.  If you provide us with personal data of your customers for further processing, e.g. within the scope of the fulfilment of so-called drop shipments or vice versa, that is usually not qualified as a processing in the sense of Art. 28 par. 3 GDPR, but a data transmission, because we process the data for our own purposes, namely to fulfil our delivery obligation and under instruction-free determination of our own resources. In order to ensure legal conformity, we establish the following mutual processing rule: 

       (1)  Contractor and Principal are obliged to process personal data only in accordance with the basic EU data protection regulation (GDPR) and the Federal Data Protection Act (BDSG-new) and, if applicable, other special legal standards.

       (2)   The employees of contractors and Principal as well as their vicarious agents are subject to data confidentiality in accordance with Art. 29 GDPR in conjunction with the Federal Data Protection Act-new (BDSG-new). As far as the Contractor or the Principal uses a processor for the processing of personal data within the scope of the order, he shall - in accordance with Art. 28 GDPR - be carefully selected with regard to the guaranteed level and obliged and checked accordingly within the scope of a data processing agreement. The same applies if the Contractor and the Principal make use of another third party for the fulfilment of the order by way of the transfer of functions. The obligations arising from the confidentiality obligation/ data processing agreement relate to all individual details of a person's personal and material circumstances as well as to all protective measures for this information. In particular, the Contractor and the Principal are obliged not to process any personal data without authorization.

         (3) The Contractor will only use personal data which he receives from the Principal and/or    from third parties within the scope of the execution of the order or which he collects himself for the purpose of the execution of the order. The Principal declares his agreement with this purpose limited processing. The use of this personal data outside the joint execution of the order (change of purpose) requires a separate, prior written consent of the Principal.

        (4)    In the event of the transfer of personal data to the Contractor assures the Principal that he is entitled to do so on the basis of an authorization under the GDPR, the BDSG-new or a   special legal standard.

       (5)     If the Contractor and/or the Principal violate these obligations, the other party reserves the right to assert a resulting claim for damages and/or recourse.

       (6)     In the internal relationship, the Contractor and the Principal are only liable if the violation is within their own area of responsibility. In the event of a violation that is within the joint area of responsibility, the Contractor and the Principal shall be mutually liable in proportion to their respective share of fault and/or responsibility.

       (7)     If one party is held responsible by an affected party or the supervisory authority (liability, damages, fines, etc.), although the other party is responsible for the violation giving rise to the claim, the responsible party is obliged to indemnify the claimed party upon first request.

       (8)     The obligations of Contractor and Principal shall be apply beyond the end of the contract.

Status June 2018

Supplier information, at the same time information
for data processing in accordance with Articles 12, 13, 14 ff. and 21 GDPR

Dear Miss,
dear Mister;
dear valued supplier,

due to the legal regulations of the General Data Protection Regulation (GDPR) are we obliged and happy to provide you with comprehensive information (Art. 13 GDPR) about the processing of your personal data. Data protection and treatment of your personal data are very important to us, so as to always guarantee lawfulness of your personal data processing. If you have any questions about the processing of your data, both we and our data protection officer are at your service. Furthermore, the data protection officer is not subject to any instructions, is independent in his position and legally obliged to maintain secrecy and confidentiality (Art. 38 GDPR, § 38 Federal Data Protection Act (BDSG)), so that you can talk to him in confidence. With regard to the processing of your personal data, we inform you of the following:

 

  1. Name of the controller

Controller for the processing of your personal data is the

DAW SE.

  1. Chief Executive Director, Head of data processing

    1. Managing board

Management directors of the controller are:

Dr. Christoph Hahner, Dr. Ralf Murjahn (CEO), Dr. Thomas Späth, Daniel Weber and Michael Wendler (COO).

    1. Head of data processing

Head of data processing is:

Herr Alexander Bode

    1. Data protection officer

External data protection officer is:

Mr. Jens Engelhardt (attorney-at-law) and his deputy Mr. Prof. Sven Kolja Braune (attorney-at-law),
c/o Notos Rechtsanwälte – Braune, Engelhardt Partnerschaft
Heidelberger Str. 6
64283 Darmstadt
Tel: 06151-15369-0
Fax: 06151-15369-99
Website: www.notos.de
E-Mail: datenschutz@notos.de

  1. Contact details of the controller

DAW SE
Roßdörfer Straße 50
64372 Ober-Ramstadt
Germany
Telefon: +49 6154 71-0
Telefax: +49 6154 71-70222
E-Mail: info(at)daw.de

  1. Purpose of the processing

Since 1895 DAW has developed, produced and sold innovative coating systems. As an independent family company in its fifth generation, we have continued to grow to become the third largest manufacturer of building paints in Europe and for decades we have been the market leader in Germany, Austria and Turkey.

The DAW Group is the home to numerous stalwart brands. It is the driver of innovation in coating materials, thermal insulation and building protection and is a reliable partner for its customers and suppliers. The business purpose is the manufacture and sale of the aforementioned products. The DAW Group has ist own holding companies in various countries as well as outside Europe, e.g. Russia, United Arab Emirates and Turkey etc.: A list of foreign locations can be found at www.daw.de/unternehmen/wer-wir-sind/unsere-standorte/daw-weltweit.html

The purpose of processing of your personal data is necessary and does only happen for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract (purchase, delivery and service relationship), in this case with you as the supplier.

  1. Categories of data

In this context, we process the following data or categories of data of you, in particular:

  • Company name
  • Name + first name of the contact person
  • Address data of the company, sole proprietors or private customers
  • Bank details
  • Other payment details (credit card etc.)
  • Statistics of goods purchases
  • Sales figures
  • Content data of an existing business relationship, such as business letters, E-Mails and notes to oral or non-oral correspondence.
  1. Lawfulness of processing

The lawfulness of processing of your personal data comes from:

  • Performance of a contract according to Art. 6 Para. 1 lit. b GDPR (e.g.: Sales-, Supply- and Servicecontract)
  • Consent according to Art. 6 Para. 1 lit a, 7 GDPR (e.g. Newsletter, transfer of personal data to offices in third countries,
  • Compliance with legal obligations according to Art. 6 Para. 1 lit c GDPR (e.g. reports to the tax office; Responses to legal and data protection related inquiries)
  • Legitimate interest according to Art. 6 Para. 1 lit. f GDPR (e.g. direct marketing for existing customers, exercise domiciliary rights; Assertion of legal claims and defense in legal disputes; Safeguarding the IT security and operation of DAW SE; Prevention and detection of criminal offences; Collecting evidence of criminal offences through video surveillance. They thus serve to protect customers and employees as well as exercising domicilarty rights; Action to protect the facility security (e.g. limited access control).
  1. Recipient and categories of recipients

In order to fulfil our contractual and legal obligations, your data will be forwarded to the following recipients or categories of recipients:

  • Clerk and managing clerk of the respective departments
  • Banking institutions
  • Insurance companies
  • External service providers

    • IT service providers
    • Hosting provider
    • E-Procurement Provider

  • Logistics companies
  • Document shredding
  • Data protection officer
  • Independent offices abroad, as long as your delivery and demand relates to them
  • Controlling/Auditing
  • Auditing firms
  • Tax office
  1. Transfer of personal data to a third country

If you offer your products or other services for a certain country, we transfer your data to our affiliated companies of the DAW Group abroad, above all within the EU, but also outside the EU in accordance with your offer. Some of these countries, such as Russia, the United Arab Emirates or Turkey, are considered third countries within the meaning of the GDPR and do not have adequate legislation for the protection of personal data. Therefore, we ask for your explicit consent for a transfer of your data to a third country.

  1. Storage duration, erasure of personal data

In order to fulfil our contractual and legal obligations, we store the data for the following periods, unless there is a legitimate interest according to Art. 6 Para. 1 lit. f GDPR, which would justify longer storage:

If necessary, we process and store your personal data for the duration of our business relationship, which also includes, for example, the initiation and processing of a contract. In addition, we are subject to various storage and documentation obligations arising from the German Commercial Code (HGB), the Fiscal Code (AO), the German Banking Act (KWG) and the Money Laundering Act (GwG), among others. The periods for storage and documentation specified there range from two to ten years. Additionally the storage duration is influenced by legal limitation periods, which can range from e.g. according to §§ 195 ff. of the German Civil Code (BGB) three to in certain cases even 30 years.

  • In particular:
  • Business correspondence: 10 Years, § 147 Para. 1 No. 4,5 in connection with Para. 3 the Fiscal Code (AO); § 257 Para. 1 No. 1, 4 in connection with § 238 Para. 1 the German Commercial Code (HGB)
  • Contracts: 10 Years, § 147 Para. 1 No. 4,5 in connection with Para. 3 the Fiscal Code (AO); § 257 Para. 1 No. 1, 4 in connection with § 238 Para. 1 the German Commercial Code (HGB)
  • Accounting records: 10 Years, § 147 Para. 1 No. 4,5 in connection with Para. 3 the Fiscal Code (AO); § 257 Para. 1 No. 1, 4 in connection with § 238 Para. 1 the German Commercial Code (HGB)
  • Verdicts, order of court and enforceable legal documents: 30 Years
  1. Existence of a right of access by the data subject

Regarding your personal data you have the following rights:

  • Right of access by the data subject
  • Right of rectification and erasure (‚right to be forgotten‘)
  • Right to restriction of processing
  • Right of data portability
  • Right to lodge a complaint with a supervisory authority about the processing of your personal data, if you do not consent with our operations.
  •  Right to withdraw: You have the right to at any time withdraw your consent. The withdrawal of consent shall not affect the lawfulness of processing based on consent before ist withdrawal;
  • Right to object: You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning on points (e) and (f) of Article 6 (1) GDPR, including profiling based on those provisions.

    • The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense or legal claims.
    • If your personal data is processed for direct marketing purposes, you have the right to object at any time to processing personal data concerning direct marketing; which includes profiling if it relates to such direct marketing.
    • When you object to processing of your personal data for direct marketing, the controller will no longer process your data for such purposes
    • In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you also have the right to object by automated means using technical specifications.

Status June 2018